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Positive Learning, Positive Life


GDPR Privacy Notice Policy  - Parents/Pupils

Who processes your information?

The Livity School is the data controller of the personal information you give us. This means the school decides how any personal data relating to pupils and their families is to be processed.

In some cases, your data will be shared with a third party processor; however, this will only be done with your consent, unless the law requires the school to share your data. Where the school shares data to a third party processor, the same data protection standards that The Livity School upholds are imposed on the processor.

Matthew Ginn is the Data Protection Officer, whose role is to oversee and monitor the school’s data protection procedures, and to ensure the school is compliant with the General Data Protection Regulations. The Data Protection Officer can be contacted on 0207 926 7717 or email - .

Why do we collect and use your information?

The Livity School holds the legal right to collect and use personal data relating to pupils and their families, and we may also receive information regarding them from their previous school, Local Authority (LA) and/or the Department for Education (DfE).  We collect and use personal data in order to meet legal requirements and legitimate interests set out in the GDPR and UK law, including those in relation to the following:

  • Article 6 and Article 9 of the GDPR
  • Education Act 1996
  • Regulation 5 of The Education (Information About Individual Pupils) (England) Regulations 2013

In accordance with the above, the personal data of pupils and their families is collected and used for the following reasons:

  • To safeguard pupils
  • To support pupil learning
  • To monitor and report on pupil progress
  • To provide appropriate pastoral care
  • To assess the quality of our service
  • To comply with the law regarding data sharing

Data that is collected

The categories of pupil information that the school collects, holds and shares include the following:

  • Personal information – e.g. names, pupil numbers and addresses
  • Emergency Contact
  • Characteristics – e.g. ethnicity, language, nationality, country of birth and free school meal eligibility
  • Attendance information – e.g. number of absences and absence reasons
  • Attainment, progress and assessment information
  • Relevant medical information
  • Information relating to Special Educational Needs and Disability
  • Behavioural information
  • Images and videos of pupils engaging in school activities

Whilst the majority of the personal data you provide to the school is mandatory, some is provided on a voluntary basis. When collecting data, the school will inform you whether you are required to provide this data or if your consent is needed. Where consent is required, the school will provide you with specific and explicit information with regards to the reasons the data is being collected and how the data will be used.

Where is your data stored?

The Livity School keeps information about pupils on computer systems, cloud and also sometimes on paper.

How long is your data stored for?

We hold pupils’ education records securely until you change school. Your records will be transferred to your new school, where they will be retained until you reach the age of 25, after which they are safely destroyed.

Personal data relating to pupils at The Livity School and their families is stored in line with the school’s GDPR Data Protection Policy and Retention Policy. The school keeps information about pupils on secure computer systems as well as on paper.

In accordance with the GDPR, the school does not store personal data indefinitely; data is only stored for as long as is necessary to complete the task for which it was originally collected.

Will my information be shared?

The school is required to share pupils’ data with the DfE on a statutory basis.

The National Pupil Database (NPD) is managed by the DfE and contains information about pupils in schools in England. The Livity School is required by law to provide information about our pupils to the DfE as part of statutory data collections, such as the school census; some of this information is then stored in the NPD. The DfE may share information about our pupils from the NDP with third parties who promote the education or wellbeing of children in England by:

  • Conducting research or analysis.
  • Producing statistics.
  • Providing information, advice or guidance.

The DfE has robust processes in place to ensure the confidentiality of any data shared from the NDP is maintained.

To find out more about the data collection requirements placed on us by the DfE (for example; via the school census) click here

To find out more about the NPD click here

The Livity School will not share your personal information with any third parties without your consent, unless the law allows us to do so. This could be to keep your child healthy and safe. The school routinely shares pupils’ information with:

  • School staff
  • Ofsted
  • Pupils’ destinations upon leaving the school
  • The LA including their commissioned providers of LA services
  • The NHS
  • School Nurse
  • School Doctor
  • Physio
  • OT
  • SALT
  • Immunisation team
  • Orthodontics
  • Dental screening
  • Wheelchair services
  • The DfE
  • Professional advisors, such as the police, lawyers
  • Social Care
  • Therapists employed by the school
  • Assessment providers

What are your rights?

Parents and pupils have the following rights in relation to the processing of their personal data.

You have the right to:

  • Be informed about how The Livity School uses your personal data
  • Prevent processing for the purpose of direct monitoring
  • Request access to the personal data that The Livity School holds
  • Request that your personal data is amended if it is inaccurate or incomplete
  • Request that your personal data is erased where there is no compelling reason for its continued processing
  • Request that the processing of your data is restricted
  • Object to your personal data being processed – if it is likely to cause or is causing damage or distress

Where the processing of your data is based on your consent, you have the right to withdraw this consent at any time.  Any use of your child’s information before you withdraw your consent remains valid.

If you have a concern about the way The Livity School and/or the DfE is collecting or using your personal data, you can raise a concern with the school in the first instance or directly to the Information Commissioner’s Office (ICO) at .

Where can you find out more information?

If you would like to find out more information about how we and/or the DfE collect, use and store your personal data, please  download our GDPR Data Protection Policy.


If you would like to get a copy of the information about you that Lambeth Council shares with the DfE or post-16 providers or how they use your information, please contact:

Information Governance
Lambeth Council
PO Box 734
SO23 5DG


You can also visit the Lambeth Council website if you need more information about how we use and store your information. Please go to: Subject access request

To contact DfE: